Reporting directly to the Chief Operating Officer (COO), the Executive Assistant provides executive administrative support to the COO and works closely to help execute the organization’s operational goals. The Executive Assistant serves as a liaison to the senior leadership team and support services team, organizes and coordinates executive outreach and external communications while overseeing special projects. Primary responsibilities include preparing correspondence, scheduling meetings and appointments, arranging travel, invoice processing and providing information to parties as appropriate. Skilled in taking and transcribing meeting minutes and follow up as required. The individual will have a high degree of confidentiality, the ability to exercise good judgement, demonstrate strong written and verbal communication, be a highly resourceful team player who is comfortable in a fast paced environment while remaining good-humored, flexible, proactive and efficient.
While performing the essential functions of this position, the incumbent is subject to sedentary work for extended periods of time. Some amount of mobility in order to access files and attend meetings is necessary. The incumbent must be able to operate computer terminal and office equipment and communicate and exchange information to internal and external customers.